EVERYWEDNESDAY· SOME OFFICE
01· The chaos
Copy. Paste.
Repeat.
Data from Outlook to the CRM. From the CRM into Excel. From Excel into the calendar. From there into Slack. And at the end of the week the team asks: "Where did Wednesday actually go?"
// Do the math: 3h × 4 people × 50 weeks = 600 hours a year.
02· The question
What if
your tools talked to each other?
One trigger. One bit of logic. One action. Without anyone clicking. Email arrives → AI understands the content → CRM entry, appointment suggestion, Slack notification — all in under 3 seconds.
That's not magic. Those are workflows. And we build them for you — tailored, documented, monitored.
LIVE · Workflow Run
📩
Email request detectedTrigger · Outlook
0.4s
🧠
AI extracts the dataGPT · Topic + contact
1.2s
📇
Lead created in CRMHubSpot · #4821
0.8s
📅
Appointment proposal sentCal.com · Auto-reply
SENT
0sAvg. run time
0%Uptime
0Typos
03· The recipe
Three building blocks.
A thousand applications.
01
Triggers
What starts it.
An email arrives. A form gets submitted. A call comes in. A file lands in Drive. A CRM status changes. Anything can be a trigger.
02
Logic & AI
What decides.
If… then… else. Classic conditions, combined with real AI: extracting data, understanding text, classifying requests — automatically and in real time.
03
Actions
What it does.
Update the CRM. Send a Slack message. Book an appointment. Generate a PDF. Send WhatsApp. Push an invoice to DATEV. Everything that used to be mouse clicks.
04· Real workflows
From real life.
Live. With real clients.
Six examples we've built over the last few months. Each workflow saves 5–20 hours a week.
Lead routing
Email request → CRM lead → Slack ping
Outlook
→
GPT
→
HubSpot
→
Slack
Saves 4 h/week · 0 leads lost
Accounting
Invoice PDF → data extracted → DATEV
Inbox
→
OCR + AI
→
DATEV
Saves 6 h/week · 95% fewer typos
Telephony
Call notes → ticket → auto-reply to the customer
Voice Agent
→
Transcript
→
CRM ticket
0 forgotten callbacks · reply in < 2 min
Booking
Booking → confirmation → reminder → no-show check
Cal.com
→
WhatsApp
→
Reminder
−42% no-shows · 100% automated
Reporting
Weekly dashboard → built automatically → delivered
Data sources
→
Auto-report
→
Mail/PDF
3 h/week back · reports always on time
Internal alerts
Low stock → reorder suggestion → approval
ERP
→
Logic
→
Slack approval
No more out-of-stock · 2 h/week
05· Our standard
Workflows that run.
Even when nobody's watching.
Automation only becomes valuable when you stop having to think about it. Three things are non-negotiable for that:
Standard · 01
Stable.
Failsafes, retry logic, error handling. If a tool goes down, the rest keeps running — and you get notified. No silent failures.
Standard · 02
Documented.
Every workflow is visually documented. You see what happens where. Your team can take over too — no lock-in, no hidden knowledge.
Standard · 03
Monitored.
Live dashboard with run statistics. Success rate. Avg time. Error logs. You see what your workflows are doing — and saving.
06· Wednesday, reclaimed
Before: 12h.
After: 12 minutes.
That's what a typical ROI looks like with our clients. Not in 6 months — in 2 to 4 weeks. Fixed pilot price. Measurable.
0 h
saved per week
0 days
to first workflow live
0+
active client workflows